Woodland City Council Meeting

Tuesday, July 21, 2020, 6:00 PM

PLEASE NOTE: The July 21, 2020 Woodland City Council will be conducted pursuant to the Governor’s Executive Order N2920. The meeting will be held via teleconference and Council members and the public will participate via teleconference. Those locations are not listed on the agenda and are not accessible to the public. The public is encouraged to listen to the City Council meeting live on Woodland TV Channel 20 and also by going to the City of Woodland web site at www.cityofwoodland.org/meetings. If you wish to make a comment during general Public Comment or on a specific agenda item, there are three (3) ways to do that. 1) Join the Zoom City Council meeting remotely by either logging onto the Zoom link located on the meeting agenda (please download the app to your computer or mobile device) and enter the Meeting ID or by calling a listed number and enter the Meeting ID; 2) Leave a voice mail  message at (530) 6615900, press Option 1. All voice mail messages received by 6:00 p.m. will be played during the City Council meeting and read into the record at the appropriate time; 3) If you are watching the live stream and wish to make a comment on an item as it is being heard, you may submit an email to the City Clerk at CouncilMeetings@cityofwoodland.org prior to Public Comment on that item. Email
comments submitted to be read into the record shall be no more than three (3) minutes when read aloud. Please include the agenda item in the subject line. Please click on link below to join the public comment portion of the meeting: https://zoom.us/j/99759026181 Or Phone: US: +16699006833,,99759026181# or +13462487799,,99759026181# Or Telephone: Dial: US : +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099 Meeting ID: 997 5902 6181

CLOSED SESSION

5:15 PM
A. CALL TO ORDER

B. CLOSED SESSION

1. PUBLIC EMPLOYEE APPOINTMENT (Government Code § 54957(b)(1)) Title: City Manager

2. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Attorney Unrepresented employee: City Manager

3. CONFERENCE WITH LABOR NEGOTIATORS, Pursuant to Government Code Section 54957.6 Agency Designated Representatives: Interim City Manager, Human Resources Manager and City Attorney Employee Organization(s): Woodland Professional Firefighters’ Association, Fire MidManagement Employees, MidManagement Unit Employees

JOINT REGULAR CITY COUNCIL/WOODLAND FINANCE AUTHORITY MEETING

6:00 PM

C. CALL TO ORDER

D. ROLL CALL

E. PLEDGE OF ALLEGIANCE

F. COMMUNICATIONS PUBLIC COMMENT

G. COMMUNICATIONS COUNCIL/ STAFF STATEMENTS AND REQUESTS

4. SUBJECT: Long Range Calendar RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the Long Range Calendar for informational purposes only.

H. PRESENTATIONS

5. SUBJECT: Information Technology Presentation RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive a presentation on the City’s Information Technology Division and current and future projects to improve the quality, efficiency, reliability of city services.

I. CONSENT CALENDAR

6. SUBJECT: City Council Meeting Minutes of June 2, 2020 and June 16, 2020 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt the minutes of the Joint Regular City Council/Woodland Finance Authority meeting of June 2, 2020 and June 16, 2020.

7. SUBJECT: Parks & Recreation Commission Meeting Minutes for February 24, 2020 RECOMMENDATION FOR ACTION: Staff recommends that the City Council receive the February 24, 2020 Parks & Recreation Commission Meeting Minutes.

8. SUBJECT: Americans with Disabilities Act Proclamation RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt a Proclamation Commemorating the 30th Anniversary of the Americans with Disabilities Act of 1990.

9. SUBJECT: City Manager Employment Agreement RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving the City Manager’s Employment Agreement

10. SUBJECT: Memorandum of Understanding Side Letter of Agreement RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Side Letter of Agreement with the Woodland Mid Management Association.

11. SUBJECT: Professional Services Contract Amendments for the North Regional Pond and Pump Station Project (NRP&PS), CIP 1721. RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, authorizing the City Manager to approve the following contract amendments related to the City’s NRP&PS Project, CIP 1721; 1) Approve a professional services contract amendment in the amount not to exceed $104,132 with West Yost Associates (WY) for additional design services and support during construction; 2) Approve a professional services contract amendment in the amount not to exceed $78,891 with WSP for additional construction management and inspection services; and 3) Approve a professional services contract amendment with Environmental Science Associates (ESA) in the amount not to exceed $18,340 for additional environmental services during construction.

12. SUBJECT: Memorandum of Understanding between the City of Davis and the City of Woodland and Authorizing Appropriation of Funds to the Environmental Compliance Fund to Implement the Electrify Yolo Project RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, approving a Memorandum of Understanding (MOU) between the City of Davis and the City of Woodland and authorizing appropriation of funds to the Environmental Compliance Fund (365) to implement the Electrify Yolo Project.

13. SUBJECT: California Department of Resources Recycling and Recovery (CalRecycle) Payment Program Applications RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. _____, authorizing staff to submit applications to the California Department of Resources Recycling and Recovery (CalRecycle) for any payment programs for which the City is eligible and authorizing the Director or Deputy Director of Community Development, or his/her designee, to execute CalRecycle grant or payment program documents on behalf of the City.

14. SUBJECT: Final Acceptance and Notice of Completion for the Spring Lake Specific Plan Backbone Infrastructure Projects Entitled Parkland/Pioneer Avenue Widening Improvements, Hunt Street Improvements, and Gateway Monuments at Parkland/Pioneer Avenue RECOMMENDATION FOR ACTION: Staff recommends that the City Council approve Resolution No. _____, accepting the public improvements associated with Spring Lake Specific Plan Improvement Plan Sets listed below, completed
by Woodland Parcel Four, L.P., a California Limited Partnership, as complete and authorize the City Clerk to file a Notice of Completion 1) Parkland/Pioneer Avenue Widening Improvements (Heritage Parkway to Farmers Central Road) – Civil & Landscape Improvements; and 2) Hunt Street Improvements (Diggs Street to Heritage Parkway) – Civil & Landscape Improvements; and 3) Gateway Monuments at Parkland/Pioneer Avenue – Landscape Improvements.

15. SUBJECT: Acquisition of Turf Material for the Woodland Sports Park Turf Replacement Project, CIP 1919 RECOMMENDATION FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, awarding a contract to and authorizing the City Manager to execute a Goods Purchasing Agreement with Sprinturf, LLC in the amount of $892,900 for turf material for the Woodland Sports Park Turf Replacement Project, CIP 1919.

16. SUBJECT: Grant Application for Permanent Local Housing Allocation Program RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) Determine by a four-fifths vote that there is a need to continue the emergency action to construct a temporary homeless shelter at County Road
102 and East Beamer Street in accordance with Public Contract Code Section 22050; and (2) Adopt Resolution No._____, approving the submittal of a grant application through the State’s Permanent Local Housing Allocation Program to fund affordable housing efforts and homeless related initiatives.

J. PUBLIC HEARINGS

17. SUBJECT: PUBLIC HEARING Waste Management Liens. Recommendation for Action: Staff recommends that the City Council conduct a Public Hearing to receive input from property owners and adopt Resolution No. _____, “A Resolution Requesting Collection of Charges on Tax Roll”.

18. SUBJECT: PUBLIC HEARING Weed Abatement Program Parcels not in Compliance. RECOMMENDATION FOR ACTION: Staff recommends that the City Council (1) conduct a public hearing and (2) adopt Resolution No. _____, to hear and approve the list of parcels that were out of compliance for weed abatement requirements for the year 2019 and direct the Tax Collector of Yolo County to assess liens against real property to reimburse the City of the cost of removal of weeds, refuse, and dirt from the property.

K. REPORTS OF THE CITY MANAGER

19. SUBJECT: COVID19 Waiver of Fire Inspection Permit Fees. RECOMMENDED FOR ACTION: Staff recommends that the City Council adopt Resolution No. _____, temporarily suspending Business Inspection Fees charged by the City of Woodland Fire Department on Businesses Financially affected by COVID19.

L. ADJOURN



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